Students often want to know the next steps after enrolling in Oxford Summer Courses and the deadlines for providing necessary information. This guide outlines the student journey post-deposit payment, covering all essential steps and timelines. Please note, this flow accounts for the journey of most students who enroll before the balance deadline date. Students enrolling after the balance deadline will have the same communications without the balance deadline chasing emails and will need to provide all information at the time of enrolling if past the form deadlines.

Who’s Eligible to Apply to Oxford Summer Courses?

Eligibility for standard courses across all age groups (ages 9-24) requires applicants to be proficient in English and possess a keen interest in exploring the subjects they are applying for. For advanced courses in Cambridge for ages 18-24, students must have completed at least the second year of an undergraduate qualification (or equivalent) in the same area as the subject they wish to study. Apply now to check your eligibility and apply for our courses.

Step-by-Step Guide

1. Payment of Deposit or Balance

After the student's application is accepted, they need to pay their deposit or balance in full. This is the first step in the student journey:

Deposit Paid or Balance Paid Email:

• Students receive an email confirming their deposit or balance payment. This email invites them to log into the Student Portal to complete their Student Profile Form (SPF). Reminders will be sent up to 14 days after this date to ensure the SPF is completed.
• Attached to this email is the Student Welcome Pack (link to welcome packs TBC).

2. Submission of Student Profile Form (SPF)

Once the student submits their SPF, they move to the next phase:

Confirmation Email:

• After submitting the SPF, students receive a confirmation email. This email informs them that they can now submit their Travel Form and Medical and Consent Form via the Student Portal. These forms cannot be submitted until the SPF is completed.

3. Access to Oxford Summer Courses Foundations

After submitting the SPF, students gain access to additional resources:

Foundations Course:

• Students are invited to access the full Oxford Summer Courses Foundations Course. The content is drip-fed over several months. The content release schedule is consistent regardless of when a student enrolls, so students enrolling later will have immediate access to previously released content.

4. Balance Deadline Reminders

Students are reminded to pay their balance before the course start date:

Balance Deadline Emails:

• Sent from 120 days before the course start date, reminding students of the upcoming balance deadline, which is 90 days before the course starts.

5. Receipt of Student Handbook

Once the balance deadline is met, students receive crucial information about their course:

Student Handbook:

• Sent on the balance deadline date, containing the confirmed timetable and course location.

6. Visa Support Letter for International Students

For students requiring a visa, additional support is provided:

Visa Support Letter:

• Automatically sent 1 day after the balance deadline date. Students should apply for Standard Visitor Visas, which can only be applied for 3 months before the course start date.

7. Submission of Travel Form and Medical and Consent Form

Students must submit these forms to finalize their enrollment:

Form Deadlines:

• The deadline for submitting the Travel Form and the Medical and Consent Form is 6 weeks before the course start date. Students enrolling after this deadline need to submit these forms at the time of application.

8. Programme Overview

To ensure students are well-prepared, they receive an overview of their program:

Programme Overview:

Sent 4 weeks before the course start date, confirming all course details and preparing students for their journey to the UK.

9. Arrival Instructions

Final instructions are provided to ensure a smooth arrival:

Arrival Instructions:

• Shared based on the answers given in the Travel Form, detailing logistics and what to expect upon arrival.

Frequently Asked Questions (FAQs)

1. What should I do after paying my deposit or balance?

You will receive an email confirming your payment and inviting you to log into the Student Portal to complete your Student Profile Form (SPF).

2. When can I submit my Travel Form and Medical and Consent Form?

You can submit these forms via the Student Portal after you have completed your SPF and received the confirmation email.

3. When will I receive the Student Handbook?

The Student Handbook is sent on the balance deadline date, containing your confirmed timetable and course location.

4. What is the deadline for submitting my Travel Form and Medical and Consent Form?

The deadline is 6 weeks before the course start date. If you enroll after this date, you must submit these forms at the time of application.

5. How do I get my Visa Support Letter?

The Visa Support Letter is automatically sent 1 day after the balance deadline date. Ensure you apply for your Standard Visitor Visa no earlier than 3 months before the course start date.

Conclusion

The journey from enrollment to arrival at Oxford Summer Courses involves several crucial steps and deadlines. By following this guide, students can ensure they are well-prepared and meet all necessary requirements. Starting with the payment of the deposit or balance, through submitting essential forms, to receiving the Student Handbook and Visa Support Letter, each step is designed to facilitate a smooth and successful experience.

For more detailed information and to check specific requirements, visit the Oxford Summer Courses website.

Ready to Join Oxford Summer Courses?

After submitting your application, we'll be in touch very soon to inform you of the outcome. Apply now to begin your journey with Oxford Summer Courses!

About the author

Rhys Mackenzie is the Website Marketing Manager at Oxford Summer Courses. With extensive experience in SEO and digital content management, they are passionate about showcasing the best that Oxford has to offer. Their previous role at Experience Oxfordshire gave them a deep appreciation for the city's unique cultural and academic offerings. Learn more about Rhys here.