Safeguarding at Oxford Summer Courses

We understand that for many parents, sending your child to a summer school can feel daunting. Ensuring they are safe, supported, and well cared for is a top priority. At Oxford Summer Courses, we take this responsibility seriously, providing a secure, inclusive, and structured learning environment where students can thrive. Our commitment to safeguarding ensures that every student feels valued and protected. We have a strict zero-tolerance policy towards discrimination, including racism, homophobia, sexism, or harassment, reinforcing our dedication to creating a respectful and positive space for all.

With our experienced safeguarding team, 24/7 support, and well-defined student welfare policies, you can trust that your child will be in safe hands. Join the many parents who have entrusted us with their child’s education and well-being. Apply now to secure their place.

Policies and Expectations

We have a set of clearly defined student rules that all students and parents receive before arrival. Each student confirms, via the ‘Medical and Consent Form,’ that they have read and will abide by these rules. The rules explicitly state that:

• Bullying or harassment will not be tolerated. Discriminatory behaviour based on race, religion, gender, age, disability, sexuality, or appearance is strictly prohibited.
• Immediate dismissal may occur for serious disciplinary issues. If a student violates the rules or poses a risk to themselves or others, they will be sent home at their own expense.
• Respect and inclusivity are fundamental expectations. We aim to create a positive learning environment where all students feel welcomed and supported.

Dedicated Safeguarding Team

As part of our commitment to student safety, all tutors, teachers, seasonal staff, and anyone who comes into contact with students are DBS checked. This ensures that every member of our team meets the highest standards of safeguarding and child protection.

Our safeguarding team is available at all times to support students. Any student with concerns about their wellbeing can confidently reach out to our trained staff, who are committed to ensuring their safety and support across all course locations. Each course location has a dedicated safeguarding team responsible for student welfare, ensuring that every student has access to support whenever needed. The designated roles at various locations include:

• House Parent – St John’s Beaumont (SJB) & Eton
• Welfare Manager – Harrow School
• Welfare Officer – Oxford and Cambridge Colleges
• Course Directors and Deputy Course Directors – Overall responsibility for student welfare and safety across all locations

These trained professionals work to ensure every student receives the care and support they need throughout their time with us.

Student Safety Measures

We take precautions to protect students and ensure a safe learning environment. These precautions include but are not limited to:

• Rooming Arrangements: Male and female students are housed separately in college or dormitory buildings. All students aged 13+ must be in their own rooms by 10 pm, and students are not permitted to enter each other’s rooms after this time. Breaking this rule may result in disciplinary action.
• Supervised Free Time: Students aged 13-17 must remain in groups of at least three during free time and stay within designated boundaries. Junior students (ages 9-12) will always be accompanied by on-course staff during free time.
• Welcome Talk: Upon arrival, all students receive a welcome talk from the Course Director, explaining rules, expectations, and safeguarding procedures.
• Emergency Procedures: Fire drills are conducted during the course to familiarise students with safety protocols in case of an emergency.
• Student Behaviour Monitoring: Staff closely monitor student behaviour, intervening when necessary to maintain a safe and respectful environment.

We implement several key precautions to maintain a secure and supportive learning environment for all students.

To uphold a safe learning and living environment, we implement several key precautions:

Airport Travel and Transfers

We understand that arriving in a new country can be daunting, which is why we offer complimentary airport transfers for eligible students. To ensure a smooth arrival and departure process, students must complete the Travel Form, selecting their preferred transfer option. If we do not receive the completed form, we will be unable to arrange a transfer.

Travelling as an Unaccompanied Minor

For students registered as an unaccompanied minor with their airline, we provide a dedicated service to ensure their safety.

• Arrivals: The airline’s staff will escort the student through the airport, where our team will meet them in the arrivals hall. This service is complimentary for arrivals.
• Departures: Students will be accompanied to the airport and assisted by an unaccompanied minors’ supervisor, who will help them through check-in and ensure they are safely handed over to the airline’s designated staff. This service costs £145 for departures.
• Parents should confirm with their chosen airline whether the unaccompanied minor service is necessary, as policies and age requirements vary.

What to Expect at Immigration

Students should carry all relevant immigration documents in their hand luggage, as they may need to present these at border control before collecting their bags. These may include:

• Passport with valid visa (if required)
• Offer letter or course confirmation email
• Visa support letter from Oxford Summer Courses
• Any other documentation required by UK Visas and Immigration

In some cases, immigration officers may wish to contact Oxford Summer Courses for verification. We advise students to save our contact number (+44 1865 818403) on their phone in case assistance is needed. For further details, students and parents can check our dedicated FAQs.

Student Rules & Behaviour Expectations

Oxford Summer Courses maintains high standards of behaviour, ensuring that all students feel respected and safe throughout their time with us. The student rules explicitly state:

• Bullying or harassment will not be tolerated. Discriminatory behaviour based on race, religion, gender, age, disability, sexuality, or appearance is strictly prohibited.
• Immediate dismissal may occur for serious disciplinary issues. If a student violates the rules or poses a risk to themselves or others, they will be sent home at their own expense.
• Respect and inclusivity are fundamental expectations. We aim to create a positive learning environment where all students feel welcomed and supported.

Reporting Concerns

We encourage students to report any concerns regarding safety, discrimination, or harassment to our safeguarding team. We are committed to addressing all reports swiftly and effectively to maintain a secure and inclusive space for learning and personal growth.

Why Trust Oxford Summer Courses?

At Oxford Summer Courses, safeguarding and student welfare are at the core of our mission. Our commitment extends beyond policies—our experienced team, academic excellence, and global community ensure a supportive and inspiring environment for every student.

Ensuring student safety is just one part of our commitment to excellence. Alongside our robust safeguarding policies, Oxford Summer Courses provides an exceptional learning experience backed by our long-standing reputation for academic quality.

Founded in 2010, we have welcomed over 2,380 students from 108 nationalities in 2024 alone, fostering a global network of ambitious learners. With 14 prestigious venues, 142 courses, and 54 diverse subjects, we provide a secure, structured, and academically enriching experience. Many of our alumni return year after year, deepening their learning while feeling safe and supported. Our dedicated welfare teams, trained safeguarding professionals, and 24/7 safety protocols ensure that students feel supported, safe, and encouraged to thrive academically and socially.

Your Child's Safety is Our Priority

At Oxford Summer Courses, your child’s safety, well-being, and overall experience are our top priorities. Our strict safeguarding policies, dedicated welfare team, and experienced staff ensure that students not only learn but also feel secure, valued, and supported every step of the way. We take great pride in fostering an environment where young learners can develop academically and personally while forming meaningful connections with peers from around the world. By implementing strict policies, providing trained staff, and fostering an inclusive community, we ensure that students can focus on learning, exploring, and forming lasting friendships in a safe and respectful environment.

Conclusion

At Oxford Summer Courses, we go beyond academics to ensure that every student enjoys a safe, engaging, and inspiring environment. Our dedication to safeguarding, inclusivity, and student well-being ensures that learners can focus on their studies while forming lasting connections in an atmosphere of trust and respect.

Our award-winning programmes, expert teaching, and supportive staff make Oxford Summer Courses a premier choice for summer learning. Whether students are exploring new subjects, developing skills, or making global friendships, they can do so with the confidence that their safety and well-being are our top priorities.

Want to explore our diverse range of courses? Visit our course finder to browse subjects and locations tailored to your interests. 

Apply Now

Ready to experience a safe and inspiring learning environment? Apply now for our Summer Courses and gain knowledge in a supportive and inclusive setting.

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