Oxford Summer Courses Transfer Service

This is required for unaccompanied 9-12 year olds and is optional for all our other students.

The transfer service runs from/to London Heathrow only.

For storage space on our vehicles, you should bring 1x medium/large suitcase & 1x additional bag/rucksack only.

Arrivals

You will be met in the arrivals hall by an Oxford Summer Courses staff member (dressed in an Oxford Summer Courses t-shirt, with an ID badge and sign). You will then be assisted to our airport lounge where you can grab some refreshments and WiFi before getting on the transfer to your course site. Transfers will run regularly from the airport lounge to all of our study locations.

You should aim to land at London Heathrow Airport between 08:00 and 15:00 UK time in order to use the service at no extra cost. Outside of these times we can only cater for under 18’s and additional charges will apply. All transfers must be arranged before your arrival day up to 4 weeks before your course start date.

Departures

You should provide us with all of your departure details before you arrive on course, to ensure we can get you to the airport in plenty of time for your flight. You will be given a specific departure time 2-3 days before your departure from the course. Similarly to arrivals, the departure transfers will run on a regular basis throughout the morning to all London Heathrow Terminals, with the last transfer being midday (when all students need to be off site). To avoid long waiting times at the airport, you should aim for a flight that departs between 09:00 and 18:00 UK time. Outside of these times we can only cater for under 18’s and additional charges will apply. All transfers must be arranged before your arrival day up to 4 weeks before your course start date.

How to book

To book onto our transfer service you will need to provide your full flight details including; flight number, airline, landing/departure time and terminal number. These will be requested upon booking.

Please call 01865 818403 or email [email protected]

Executive Transfer Service

Our executive transfers can be booked for arrivals and departures for students aged 13-24.

On arrival you will be met in the arrivals hall by your chauffeur, who will be holding a sign with your name on. They will assist you straight to your private executive vehicle and transfer you to the front of your college, where an Oxford Summer Courses staff will be ready to meet you. In order to arrive at your college for the correct time, you should aim to land between 10:00 – 16:00 for this service.

For departures your chauffeur will collect you from college and drop you off at your departure  terminal. Please be aware that you need to leave college site by midday, so your flight should depart between 06:00 – 14:00 in order to use this service.

Highlights may include:

Reclining rear armchairs – heated and cooled
Privacy rear electric blinds & Privacy windows
Sky Panoramic Sunroof
Chilled premium beverages & snacks
Mints
Luxury travel lotions
In Car Wifi
Phone/tablet chargers
Smartly dressed driver

Prices will vary depending on your college location, please call 01865 818403 or email [email protected] for more information and to book your place.

Public Transport & Taxis

If you are arriving outside of our transfer service times, or you would prefer to make your own way to college, there are plenty of options to choose from. There are frequent coaches, trains and taxis from Heathrow airport to all of our course locations, the details of which are outlined below.

 

Oxford

Oxford centre can be reached very easily from Heathrow airport via a number of transport links. There are coach, train and taxi services running regularly throughout the day and night, that will get you to Oxford in approximately one hour. Please note that the coach and train station maybe a short walk away from your college, be sure to look this up before confirming your travel plans. All information for each transport can be found below.

Coach

Train

Taxis- Royal Cars,  Go Green Taxis,  001 Taxis

 

Cambridge

From Heathrow airport you can take the coach or train into Cambridge centre or a private taxi straight to your college. The journey time is approximately 2.5 hours by coach, or 2 hours by train or taxi. All information for each transport can be found below.

Coach

Train

Taxis- Cam Cab,  Cambridge Airport Taxi,  Panther Taxis

 

London

Garden Halls are conveniently located just a short journey from Heathrow Airport. There are many trains, buses and taxis running regularly throughout the day & night, all of which take approximately 1 hour. All information for each transport can be found below.

Coach

Train/Tube

Taxis- London Heathrow Cars,  Heathrow Cab Service,  Airport Taxis

 

Travel options for other UK airports

 

Birmingham Airport

Bristol Airport

East Midlands Airport

London Gatwick Airport

London Stansted Airport

Luton Airport

Manchester Airport

 

FAQ’s

I would like to use the service but I arrive/depart outside of the transfer times, what should I do?
If you are 18+, there are many alternatives ways to get between Heathrow and our study locations. You can do this via public transport or a private taxi. Unfortunately we cannot cater for over 18’s outside of transfer service times. For students 17 and under, there is the option to pay a fee to use the transfer outside of hours. The price will vary depending on your arrival/departure time and study location. Please contact 01865 818403 or [email protected] for more information.

 

I will be in the UK before my course start date but would still like to use the transfer service from Heathrow on the day my course starts.

This is absolutely fine, please contact us to make the booking.

 

How long will I have to wait for my transfer?

We are unable to give an exact timeframe for this, as during busier periods the airport security checks and baggage collection can take some time. However once you have been met by an Oxford Summer Courses member of staff, they will ensure you are transferred to your college as soon as possible. Our transfer vehicles will be running regularly throughout the day to avoid long waiting times.

 

What should I do once I’ve landed?

Once you have disembarked your plane you should follow the signs for passport control, where you will go through the necessary security checks (this can take some time during peak hours). Afterwards you should make your way to the luggage collection and wait for your things to arrive. Once you have everything, follow the signs for the exit and into the arrivals hall, this is where an Oxford Summer Courses staff member will be waiting to collect you. Keep a lookout for our banner, and a member of staff in an orange T-shirt.

 

What happens on departure day?

A staff member will assist you with your luggage to the meeting point for the transfers, where you will be collected by a member of the airport team. Depending on which college you are staying at, the transfer may stop along the way to collect students from other colleges. We will ensure you are at the airport at least 3 hours before your flight, to ensure you have time to check in and go through the security checks. The transfer will drop off at all terminals individually, once you arrive at your terminal the staff member on your transfer will call your name and help you get all of your things off the vehicle. Unfortunately, this is where your time with us ends, we do not accompany students at the airport on departure days (excluding Unaccompanied Minors).

 

What happens if my flight is delayed and I’m signed onto the transfer service?

We are able to track the flights of all students arriving into London Heathrow that are signed onto our transfers. Therefore, if your flight is delayed we can ensure you are still met in the arrivals hall when you land and transferred to your place of study.

If you are interested in booking a transfer service or have questions regarding transport options available, please contact [email protected]

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